Executive Assistant

Executive Assistant

by
Full Time
Ghaziabad
Posted 3 months ago

Skill Set Required

  • Must be trustworthy [should not share the confidential/important things].
  • EXCELLENT FOLLOW UP SKILLS Most important requirement. Do not hire without this skill. All other skills we can train her into. In case of External training, the cost will be bifurcated as given below:
    ▪ 50% of training Cost will be paid by Company
    ▪ 50% will bear by the employee which will be refundable after 1 year
  • Follow up skills she should have.
  • Should have working knowledge of MS OFFICE especially EXCEL & Word. Also, good in working on Google Drive & have the knowledge of preparing Google forms & G-Suit.
  • Good command over English [Verbal & Written].
  • Shorthand.
  • Ready to take additional responsibility.
  • Can commute to other offices as well.
  • Can Report to MD on daily basis as per his time schedule through Email/Tele-call/Skype/Text-SMS message or other mode of Video call.

Job Role

  • Manage & maintain the MD’s diary and email account without failure.
  • Filter emails, highlight urgent correspondence and print attachments.
  • Arrange Executive Meetings [EM] of employees.
  • Manage and monitor the Process Co-ordinators of respective departments and report to MD.
  • Respond to emails as much as fast/possible, AS PER BRIEFING by MD sir.
  • Collect & prepare all the deliverables before any meeting [like files/samples/kit/documents/old MOM etc.].
  • File up all correspondence in related file.
  • Must maintain all visiting cards-prepare mails/replies as per briefing.
  • Prepare a list of TO DO and track on Google Keep & Google calendar.
  • Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
  • Manage travel arrangements, whenever required.
  • Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
  • Ensure guests meeting with the MD are well taken care of.
  • Monitor the MIS reports and report to MD etc.

Other Expectations

  • Married, preferably with kids.
  • Staying max. 45 mints travelling time from your office.
  • There should be job stability, not someone who has been jumping jobs often.
  • Should be honest.
  • Should be open to doing personal tasks of boss.

 

Job Features

Job Category

Operations

Job Title

Executive Assistant

Educational Qualification

Should have Graduated from a secretarial college or PG.

Work Experience

3-5 years of Experience as an assistant or secretary to the MD of a Company

Salary

Rs.2,64,000 - 3,60,000 P.A.

No. of Vacancies

1

Location

Ghaziabad [UPSIDC Indl. Area, Masuri Gulawathi].

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